Google Docs, Sheets, and Slides – Here’s How to Create, View, and Save
Being able to quickly and easily create, view, and save my Google Docs, Sheets, and Slides has caused me, a long time Microsoft Office fanatic, to switch over to G Suite (Google Apps) for the majority of the work I need to do. Google Docs, Slides, and Sheets especially come in useful for just about anything I need.
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If you haven’t given G Suite a try, I highly recommend it. It’s free! And not only are there already so many amazing functions available for whatever need you might have, Google constantly adds more. I’m a fan!
For this tutorial, I’m focusing on the most common apps – documents (Google Docs), spreadsheets (Google Sheets), and presentations (Google Slides). Even if you never look further than that in G Suite – which you most likely will once you get started – you’ll be good to go on most everything you need with these three apps.
Working with G Suite is simple. Once you create, view, and save documents, spreadsheets, and presentations in Google Docs, Sheets, and Slides, your files are immediately available to edit, share, and work on with others. Collaboration through G Suite is uncomplicated and efficient.
To Create a File
- In Google Drive click the blue New button in the top left.
- Choose Google Docs, Google Sheets, or Google Slides
Be Sure to Name/Rename a File
When you create a new document, spreadsheet, or presentation, it will automatically be named “Untitled document,” “Untitled spreadsheet,” or “Untitled presentation.” To rename the file:
- Click the name at the top of the file.
- Type a new name.
- Press Enter.
- If you’ve already closed the file, you can still change it’s name. In Drive, right-click on the file, click Rename, and type in the new name.
How to View a File
To view files that you’ve created or opened on any computer and other documents like Microsoft® Word, Excel, or PowerPoint files:
- Open Google Docs, Sheets, or Slides.
- Click the document, spreadsheet, or presentation you want to view.
Note: If someone else is working on the file, you’ll see the changes they’re making.
How to Save a File
Google saves for you! There’s no need for a Save or Save As option. As long as you’re online, your Google files will save as you type. Wow! Yea!
If you aren’t connected to the Internet, you can set up offline access (I will be making a tutorial soon to show you how) to save your changes.
Note: If you’re in Google Sheets, click outside of the cell you’re typing in to save.
How to Make a Copy
- Open the file you want to make a copy of.
- Click File on the menu bar, click Make a copy.
- Type a name and choose where to save it. If it’s a shared file, you’ll have the option to share with the same people.
- Click Ok.
To Download a Copy
- Open your Google Doc, Sheet, or Slide.
- Click File on the menu bar, click File Download as.
- Choose a file type. You’ll have choices from Word to epub (ebook format) and many things in between. The file will download to your computer usually to your Downloads folder but if you’ve set this differently, you’ll find it in the chosen download location.
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